Notice of Bylaws changes

Notice of Bylaws changes

Posted by October 8, 2024

Notice of NESO Proposed Bylaws Change

A change to the BYLAWS of the Northeastern Society of Orthodontists will be presented at the Annual Business Meeting to be held at the Connecticut Convention Center in conjunction with the 2024 NESO Annual Meeting.   Both meetings will be held on Saturday, November 9 starting at 7:30am.  The Bylaws changes will be proposed at the first meeting and voted on at the second meeting.

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The proposed changes are detailed below.

ARTICLE V — BOARD OF DIRECTORS

Section A.  COMPOSITION:  There shall be a Board of Directors, the voting membership of which shall consist of the President-elect, Immediate Past President, Secretary, Treasurer, Trustee and one other Past President to be appointed by the President, delegates and alternate delegates to the AAO House of Delegates, Component Directors, Communications Director, representatives to the AAO Councils and Committees, and chairs of all NESO Standing Committees. 

Section C.  NOMINATION AND ELECTION:

The Nominating Committee shall present nominations for offices of President-elect, Secretary, Treasurer, delegates and alternate delegates, and Communications Director to be posted for active members at least 60 days in advance of their presentation at the first Business Meeting of the ensuing Annual Session.

Section F.  DUTIES OF OFFICERS:

  1. President-elect:
  • The President-elect shall serve as Chair of the Budget and Finance Committee
  • The President-elect shall serve as Chair of the Bylaws Committee
  • The President-elect shall assist the President as requested.
  • They shall perform such other duties as may be provided in these Bylaws, or as may be prescribed by the Board of Directors, as usually pertain to this office.
  1. Secretary:
    1. It shall be the duty of the Secretary to verify the recording and processing of all the transactions of the Society and to verify the creation and processing of all correspondence, to notify officers, committee members and others of their election or appointment and their duties and responsibilities.
    2. They shall verify that the Executive Director promptly notifies the Secretary of the Association of election of the Trustee and shall furnish credentials showing that person to be the duly elected representative of the Society to the Board of Trustees to the Association. In like manner, they shall verify that the Executive Director notifies the Secretary of the Association at least sixty (60) days in advance of its annual session of the names of elected delegates and alternate delegates showing them to be the duly elected representatives of the Society to the House of Delegates of the Association.
  2. They shall see that written reports are solicited from the chair of all committees, and from the Society’s representatives on the Association’s councils and committees, for all regular meetings of the Board of Directors.
  3. They shall assist and verify that the executive director prepares a summary of the minutes and unfinished business of the Board of Directors’ meetings and the Society business meetings and distribute these to the members of the Board within thirty (30) days after the annual session meeting
  4. They shall see that the strategic plan is being implemented and developed in accordance with the Standing Resolutions of the Society and shall report on the status of the plan at the annual session meeting and ad interim meeting of the Board.
  5. They shall perform such other duties as may be provided in these Bylaws, or as may be prescribed by the Board of Directors, and as usually pertain to this office.
    1. They shall assist the executive director in creating and maintaining an annual session modus operandi for the purpose of meeting planning.
    1. Operating reserves will be fixed reserves and equal 6 months (or 50%) of total operating expenses from the previous year’s Administrative and Annual Meeting budgets.
    2. Long-term reserves will be fixed reserves and equal 100% of the previous year’s Administrative and Annual Meeting budgets.
    3. All monies in excess of the fixed reserve funds and not allocated to the operating budget shall be considered liquid reserves. ARTICLE VIII — COUNCIL REPRESENTATIVES AND COMMITTEES

      Section A.  COUNCIL REPRESENTATIVES:  The Council Representatives of this Society and respective duties shall correspond with the Association Councils and Committees:

      1. Communications
      2. Governmental Advocacy
      3. Insurance
      4. Membership, Ethics and Judicial Concerns
      5. New and Younger Members
      6. Orthodontic Education
      7. Orthodontic Benefits
      8. Orthodontic Practice
      9. Scientific Affairs
      10. Technology (appointment is based on expertise, not by Constituent nomination)
      11. Committee on Conferences and Meetings (CCOM) (appointment is not by Constituent nomination)
      12. Special Committee on Inclusion and Engagement (SCIE) (appointment is not by Constituent nomination)
      13. Special Committee on Women Orthodontists (SCWO) (appointment is not by Constituent nomination)

       

      Section B. STANDING COMMITTEES: Standing Committees may be formed as needed, with approval of the Board of Directors, in support of and in compliance with the Society’s mission.

      1. Annual Meeting Planning Committee NESO Committee on Meetings

      ARTICLE XI — FINANCES

      The Society shall have the power to provide for its financial support by levying membership dues and assessments in conformity with these Bylaws. The fiscal year of the Society shall be January 1st through December 31st.  This Society is a nonprofit organization.  If it is dissolved at any time, no part of its funds or property may be distributed to, or among, its members; but, after payment of all indebtedness of the Society, its surplus funds and property will be used for orthodontic education and research in such a manner as the then governing body of the Society may determine. 

      There shall be a fixed reserve fund. The fixed reserves are defined as 2/3 of total reserves and liquid reserves are defined as 1/3 of total reserves.

      The monies withdrawn from the fixed reserve fund require a two-thirds vote of the Board of Directors.

      All monies in excess of the fixed reserve fund and not allocated to the operating budget shall be considered the “additional reserves.” The monies withdrawn from the “additional reserves” will only require a majority vote of the Board of Directors.

      NESO defines total reserves as goals for the organization’s unrestricted funds set aside to stabilize finances.

    Monies withdrawn from the fixed reserve funds require a two-thirds vote of the Board of Directors.

    Monies withdrawn from the liquid reserves will require a majority vote of the Board of Directors

Underline – addition

Cross out – deletion